EXCEL FORCE MSC BERHAD Annual Report 2020

EXCEL FORCE MSC BERHAD - ANNUAL REPORT 2020 22 PRINCIPLE A- BOARD LEADERSHIP AND EFFECTIVENESS (CONT’D) I. BOARD RESPONSIBILITIES (CONT’D) 1.0 The Company is headed by a Board, which assumes responsibility for the Company’s leadership and is collectively responsible for meeting the objectives and goals of the Company. (Cont’d) 1.2 The Chairman leads the Board and is responsible for the effective performance of the Board. The Chairman ensures that all relevant issues and critical information to facilitate decision making and effective running of the Group’s business are included in the periodic meeting agenda. The rolesof theChairmanandtheManagingDirectorandthe termof referenceof thecommitteesarementioned in the Board Charter which is made available for reference at Company’s website at www. excelforce.com.my . 1.3 The position of Chairman andManaging Director are heldbydifferent individuals. The Chairman is an Executive member of the Board. 1.4 TheBoard is supportedby suitablyqualifiedandcompetent CompanySecretaries toprovide soundgovernance advice, ensure adherence to rules and procedures, and advocate adoption of governance best practices. The Company Secretaries aremembers of Malaysian Institute of Chartered Secretaries Administrators, experienced and competent on statutory and regulatory requirements. The Company Secretaries carry out the following tasks:- (a) Attend and ensure proper conduct and procedures at all Board meetings, Board committee meeting, annual generalmeeting, extraordinarygeneralmeetingsandothermeetings that require theattendance of the Company Secretaries; (b) Ensure that matters discussed at the meetings are properly recorded and minuted; (c) Ensure that audited financial statements, quarterly financial results, annual reports, circulars and all relevant announcement are announced to Bursa Securities on a timely manner; (d) Ensure that the Company complies with MMLR and the requirements of the relevant authorities; (e) Inform and keep the Board updated of the latest enhancement in corporate governance, changes in the legal and regulatory framework, new statutory requirement and best practice; (f) Keep the Directors and principal officers informed of the closed period for trading in the Company's securities; and (g) Ensure proper record and maintenance of the Company's proceedings, resolutions, statutory records, register books and documents. 1.5 The Board convenes on scheduled meetings quarterly to deliberate and approve the release of the Group's quarterly results. Additional meetings will be convened as and when needed. The agenda and Board papers for each item as well as minutes of previous meetings are circulated prior to the Board meetings to give the Directors sufficient time to deliberate on the issues to be raised at the Board meetings. Information is provided to the Board in the formof quarterly financial results, progress reports of core business, products developments, regulatory updates, business development, audit report as well as risk management reports. CORPORATE GOVERNANCE OVERVIEW STATEMENT (CONT’D)

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