MISC Annual Report 2018

Integrated Reporting MISC is moving towards adopting integrated reporting based on a globally recognised framework so as to improve the quality of information available to investors and to promote greater transparency and accountability on the part of the Company, in line with the MCCG 2017. The adoption of integrated reporting has been implemented on staggered basis since 2018 and certain sections of MISC Annual Report 2018 have already been prepared based on the integrated reporting framework. Conduct of Annual General Meeting The AGM is the principal forum of dialogue with the shareholders and also an avenue for the Chairman and Board members to respond personally to all relevant questions and provide sufficient clarification on issues and concerns as raised by the shareholders. All Board members continue to attend all the AGMs and Extraordinary General Meetings, if any. The AGM is scheduled in advance of any new financial year to facilitate Board members to plan ahead and fit the year’s meetings into their schedules. All Board members are thus available during the AGM to respond to any queries by the shareholders. The Chairman plays a pivotal role in accommodating constructive dialogue between shareholders and the Board. The shareholders are strongly encouraged to attend, participate, speak and vote at the Company’s AGM, and all queries posed to the Board prior to the AGM are responded to accordingly. Below are some measures taken by the Company to encourage attendance and participation from the shareholders: • shareholders who are unable to attend the AGM may appoint proxy/ies to attend, participate, speak and vote at the meeting on their behalf; • other than Board Members, Management Committee and External Auditors of the Company are present at the AGM to address any ques- tions or concerns that shareholders may have; and • the President/Group CEO will present highlights of MISC Group’s performance prior to the formal proceedings of the AGM and responds to queries from shareholders. The Notice of AGM for 2019 is issued 28 days prior to the meeting, as recommended by MCCG 2017 and in compliance with the MMLR, the Company will continue to hold a poll voting at the forthcoming 50th AGM. Polling processes will be explained during the AGM and will be conducted through electronic voting. Poll results are verified by appointed scrutineers and the Chairman will announce the voting decisions at the AGM. In relation to the recommendation by MCCG 2017 on voting in absentia and remote shareholders’ participation at general meetings, MISC will consider the recommendations subject to the availability of the technology and also its practicality to the Company. This Corporate Governance overview statement is made in accordance with the resolution of the Board of Directors passed on 27 February 2019. CORPORATE GOVERNANCE OVERVIEW STATEMENT HIGHLIGHTS OF THE YEAR OUR BUSINESS OUR LEADERSHIP OUR PERFORMANCE OUR COMMITMENT TO SUSTAINABILITY OUR GOVERNANCE FINANCIAL STATEMENTS OTHER INFORMATION 50 TH ANNUAL GENERAL MEETING 179 MISC BERHAD ANNUAL REPORT 2018 178