MISC Annual Report 2017

MISC BERHAD | Annual Report 2017 136 Conduct of Annual General Meeting The AGM is the principal forum of dialogue with the shareholders and also an avenue for the Chairman and Board members to respond personally to all relevant questions and provide sufficient clarification on issues and concerns as raised by the shareholders. All Board members continue to attend all the AGMs and Extraordinary General Meetings, if any. The AGM is scheduled in advance of any new financial year to facilitate Board members to plan ahead and fit the year’s meetings into their schedules. All Board members are thus available during the AGM to respond to any queries by the shareholders. The Chairman plays a pivotal role in accommodating constructive dialogue between shareholders and the Board. The shareholders are strongly encouraged to attend, participate, speak and vote at the Company’s AGM, and all queries posed to the Board prior to the AGM are responded to accordingly. Below are some measures taken by the Company to encourage attendance and participation from the shareholders : • shareholders who are unable to attend the AGM may appoint proxy/ies to attend, participate, speak and vote at the meeting on their behalf; • other than Board Members, Management Committee and External Auditors of the Company are present at the AGM to address any questions or concerns that shareholders may have; and • the President/Group CEO will present highlights of MISC Group’s performance prior to the formal proceedings of the AGM and responds to queries from shareholders. The Notice of AGM for 2018 is issued 28 days prior to the meeting, as recommended by MCCG 2017 and in compliance with the MMLR, the Company will continue to hold a poll voting at the forthcoming 49 th AGM. Polling processes will be explained during the AGM and will be conducted through electronic voting. Poll results are verified by appointed scrutineers and the Chairman will announce the voting decisions at the AGM. In relation to the recommendation by MCCG 2017 on voting in absentia and remote shareholders’ participation at general meetings, MISC will consider the recommendations subject to the availability of the technology and also its practicality to the Company. This Corporate Governance overview statement is made in accordance with the resolution of the Board of Directors passed on 21 February 2018. CORPORATE GOVERNANCE OVERVIEW STATEMENT