Annual Report 2022 65 ABOUT US LEADERSHIP PERSPECTIVE SUSTAINABILITY GOVERNANCE FINANCIAL STATEMENTS Other Information Corporate Governance Overview Statement Management were present at the meetings to answer shareholders’ queries and concerns. The Company’s external auditors and corporate advisers participated remotely at the AGM respectively. Where it is not possible to provide immediate answers to shareholders’ queries, the Board will undertake to provide the answer after the AGM. The Minutes of the Thirteenth AGM is also made available on the Company’s website at www. datasonic.com.my. The Notice of the Fourteenth AGM and a Statement to Shareholders in relation to the proposed renewal of share buy-back authority will be issued to shareholders at least twenty-eight (28) days prior to the AGM date. The Notice and the Agenda will also be published in the newspaper and made available on the Company’s website at www.datasonic.com.my. In line with the MMLR of Bursa Malaysia, the Company will conduct voting through electronic polling for all the resolutions set out in the Notice of the Fourteenth AGM. The Company will appoint Commercial Quest Sdn Bhd (Registration No. 199401025328 (311007-M)) to perform scrutineering services and to validate the votes cast at the Fourteenth AGM. This Corporate Governance Overview Statement was approved by the Board of Directors of the Company on 31 May 2022. II. CONDUCT OF GENERAL MEETINGS PRINCIPLE C - INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS I. ENGAGEMENT WITH STAKEHOLDERS/SHAREHOLDERS Engagement and communication with Stakeholders/ Shareholders The Board recognises the importance of ongoing engagement and communication with shareholders and stakeholders of the Company, which will build mutual trust and better understanding. The Company is committed to providing its shareholders, stakeholders and investors with transparent, accurate and quality disclosure on timely and even basis of the Company’s operations, financial conditions and future prospects in conformity with applicable legal and regulatory requirements. The Board ensures that there is effective, transparent and regular communication with its stakeholders through announcements to Bursa Malaysia on a timely basis, annual reports, AGM and general meetings, corporate website, quarterly investors’ briefings and established investors function for stakeholders to provide their views, feedback and complaints. The Corporate Disclosure Policy and Procedures and the Shareholders Communication Policy established by the Board are published on the Company’s website at www.datasonic.com.my. Integrated reporting The Company is not categorised as Large Company; hence, it has not adopted integrated reporting based on a globally recognised framework. Encourage shareholders participation at general meetings The AGM and Extraordinary General Meeting of the Company are important platforms for the Directors and the Senior Management to engage with shareholders to facilitate greater understanding of the Company’s business, governance and performance. As a precautionary measure amid the COVID-19 outbreak, the Company conducted a virtual Thirteenth AGM through live streaming and online remote voting by using Remote Participation and Voting Facilities (“RPV”) on 15 September 2021, which are in compliance with Section 327(1) and (2) of the Companies Act 2016 and Clause 106 of the Constitution of the Company. The virtual AGM supported meaningful engagement between the Board and the Senior Management and shareholders, and it also provided an avenue for shareholders to seek clarification and insights into the operations and financial performance of the Group. All the Directors and the Senior Management attended the Thirteenth AGM. The Chairman, who chaired the proceedings, provided fair opportunity and time to all shareholders to exercise their rights to raise questions and make recommendations. During the question and answer session of the AGM, shareholders were invited to post their questions to the Board. The Chairman, Company Secretary and the
RkJQdWJsaXNoZXIy NDgzMzc=