Datasonic Group Berhad Annual Report 2020

DATASONIC GROUP BERHAD I ANNUAL REPORT 2020 (Registration No. 200801008472 (809759-X)) 67 PRINCIPLE C - INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS (CONT’D) II. CONDUCT OF GENERAL MEETING Encourage shareholders participation at general meetings The AGM and Extraordinary General Meetings of the Company are important platforms for the Directors and senior management to engage with the shareholders to facilitate greater understanding of the Company’s business, governance and performance. As a precautionary measure amid COVID-19 outbreak, the forthcoming Twelfth AGM will be conducted on a fully virtual basis through live streaming and online remote voting via the Remote Participation and Electronic Voting facilities. The venue of the Twelfth AGM is strictly for the purpose of complying with Section 327(2) of the Companies Act, 2016 and Clause 106 of the Company’s Constitution which requires the Chairman of the Meeting to be at the main venue in Malaysia. No Shareholders/Proxy(ies) from the public will be physically present nor admitted at the Broadcast Venue on the day of the AGM. The Notice of Twelfth AGMwill be issued to the shareholders on 10 August 2020 and the AGMwill be held on 17 September 2020, which is more than 28 days prior to the AGM date. In line with the MMLR of Bursa Malaysia, the Company will conduct voting through electronic polling for all the resolutions set out in the Notice of Twelfth AGM. The Company will appoint Boardroom Share Registrars Sdn Bhd (Registration No. 199601006647 (378993-D)) as the Poll Administrator to conduct the poll by way of electronic voting (e-Voting) andMalaysian Issuing House Sdn Bhd (Registration No. 199301003608 (258345-X)) as Scrutineer to verify the poll results at the Twelfth AGM. This Corporate Governance Overview Statement was made in accordance with the resolution of the Board of Directors passed on 15 July 2020. Corporate Governance Overview Statement (Cont’d)