Datasonic Group Berhad Annual Report 2020

DATASONIC GROUP BERHAD I ANNUAL REPORT 2020 (Registration No. 200801008472 (809759-X)) PERSONAL DATA PROTECTION NOTICE The Personal Data Protection Act, 2010 which regulates the processing of personal data in commercial transactions, applies to Datasonic Group Berhad (“the Company”). A member of the Company entitled to attend, speak and vote at the Annual General Meeting or at any adjournment thereof, is entitled to appoint a proxy(ies) and/or representative(s) to attend, speak and vote in his/her stead. In connection with the aforesaid purposes, personal data is or will be collected by the Company or its agents from the information provided or furnished by the member(s) which includes, but is not limited to:- • Name. • Shareholding(s). • Central Depository System account number. • National Registration Identity Card/Passport number. • Correspondence address. • Contact details. • Any other personal data of the member(s) and/or the member’s proxy(ies) and/or representative(s). In addition to the personal data provided by the member(s) to the Company or its agents directly, the Company or its agents may collect the personal data of the member(s) from a variety of sources, including but not limited to, Bursa Malaysia Depository Sdn Bhd, stockbrokers and remisiers. The Company or its agents may use and process the personal data of the member(s) and/or the member’s proxy(ies) and/or representative(s) for the purposes which include, but not limited to:- • Processing and administration by the Company or its agents of proxy(ies) and/or representative(s) appointed for the Annual General Meeting or at any adjournment thereof. • Preparation and compilation of the attendance lists, minutes and other documents relating to theAnnual General Meeting or at any adjournment thereof. • Communicate with the member(s). • Responding to inquiries from the member(s). • Compliance with any applicable law, listing requirement, guideline and regulation. (collectively known as “Purposes”) However, if a member(s) fails to supply the Company or its agents with such personal data, the Company or its agents may not be able to process or disclose the personal data for any of the Purposes. In addition, the personal data may be disclosed or transferred to companies within the Datasonic Group or its agents or any third party or persons for the Purposes and all such other purposes that are related to the Purposes including but not limited to the share registrar, accountants, auditors, consultants, lawyers and financial or professional advisers appointed by the Company. If so required for any of the Purposes, the personal data may be transferred to locations outside Malaysia. The member(s) is responsible for ensuring that the personal data provided or furnished to the Company or its agents is accurate, complete, not misleading and up to date. The Company or its agents may request the member(s) assistance to procure the consent of proxy(ies) and/or representative(s) whose personal data is provided by the member(s) to the Company or its agents and the member(s) agrees to use his/her best endeavours to do so. The Company or its agents will not keep the personal data for longer than is necessary and will take reasonable steps to destroy and/or delete from the records and system.