Datasonic Group Berhad Annual Report 2019

PRINCIPLEC-INTEGRITYINCORPORATEREPORTINGANDMEANINGFULRELATIONSHIPWITHSTAKEHOLDERS (Cont’d) I. COMMUNICATIONWITH STAKEHOLDERS/SHAREHOLDERS (Cont’d) Communication with Stakeholders/Shareholders (Cont’d) The Company recognises the importance of providing adequate information to the shareholders on a timely basis. The shareholders are kept well informed of the developments and performance of the Company through timely announcements and disclosures made to Bursa Malaysia including the release of financial results on a quarterly basis. Additionally, the AGM is the principal forum for dialogue and interaction with all shareholders, who are given the opportunity to enquire and seek clarification on the operations and financial performance of the Group. The Company encourages shareholders to participate in shareholders’ meetings or to appoint proxies to attend and vote at such meetings for and on their behalf if they are unable to attend. Notices of general meetings, annual reports and the accompanying documents are provided within a prescribed time prior to themeetings on thewebsite of theCompany and via BursaMalaysia, and also given to shareholders in hard copies or electronic forms. In addition to the above, the Company is always willing to meet up with institutional investors whenever the need arises, to elaborate or to further clarify the information which has been disclosed to the shareholders. The shareholders can also obtain up-to-date information from the Company’s website at www.datasonic.com.my . II. CONDUCT OF GENERAL MEETING Encourage shareholders participation at general meetings The AGM and Extraordinary General Meetings of the Company are important platforms for the Directors and senior management to engage with the shareholders to facilitate greater understanding of the Company’s business, governance and performance. The Board encourages shareholders’ participation and engagement at the general meetings as it provides an opportunity for the Board to assess the market expectations and more importantly, it provides an avenue for the shareholders to ask questions on the resolutions being proposed and to seek clarifications on the business and performance of the Group. The notice of general meetings together with theCompany’s Annual Report and/or Circular to Shareholders will be despatched to the shareholderswithin the prescribednotice periodprior to the scheduled general meetings in order toprovide sufficient time to the shareholders tomake thenecessary arrangements toattendandparticipate either in person, by corporate representative or by proxy. The Notice of Eleventh AGM will be issued to the shareholders on 3 July 2019 and the AGM will be held on 1 August 2019, which is more than 28 days prior to the AGM date. In line with the MMLR of Bursa Malaysia, the Company will conduct voting through electronic polling for all the resolutions set out in the Notice of Eleventh AGM. The Company will appoint Malaysian Issuing House Sdn Bhd (Company No. 258345-X) to perform scrutineering services and to validate the votes cast at the Eleventh AGM. This Corporate Governance Overview Statement was approved by the Board of Directors of the Company on 31May 2019. Corporate Governance Overview Statement (Cont’d) 66 DATASONIC GROUP BERHAD (Company No. 809759-X) ANNUAL REPORT 2019