MSM Malaysia Holdings Berhad Annual Report 2021

CORPORATE GOVERNANCE OVERVIEW STATEMENT Annual Report This is MSM’s 11th Annual Report produced since its listing on Bursa Securities on 28 June 2011. The report provides a comprehensive view on the Group’s operational and financial performance. An online version of the complete Annual Report is made available on MSM’s corporate website for download. Our share registrar will ensure that the printed copy reaches Shareholders within four (4) days after receiving the request form. Corporate Website The Company’s corporate website has become a key communication channel to reach its shareholders and the general public. Financial results, Annual Reports, Bursa Malaysia announcements, corporate presentations and other information on the Company are published on the Company’s corporate website. The presentation slides for research analyst briefings and press releases are also made available to the public via Company’s corporate website, www.msmsugar.com. Conduct of General Meeting The Company’s Annual General Meeting (AGM), is the primary platform for communication with the widest range of shareholders. The notice of 10th AGM was issued to shareholders on 27 April 2021 which was more than 28 days before the date of AGM. The notice of 10th AGM provided the details of the proposed resolutions along with the explanation notes to enable the shareholders to understand, evaluate and vote accordingly. The Chairman, at the commencement of a general meeting, informs Shareholders of their right to vote. The Board considers the use of electronic voting for polling to facilitate greater shareholders’ participation, taking into consideration its availability, reliability, applicability, cost and efficiency. MSM shall appoint a Poll Administrator to handle the polling process and Independent Scrutineers to verify the results of the poll. Due to the pandemic COVID-19, the 10th AGM of the Company held on 17 June 2021 was conducted virtually via LUMI platform. The Chairman of the Board chaired the meeting in an orderly manner and the Shareholders/ Proxies participated remotely and were allowed to pose their questions in the LUMI platform. All Directors were present to the 10th AGM to respond to the questions raised by the Shareholders/Proxies. The Group CEO presented the Company’s operational and financial performance for the financial year under review. The presentation covered salient points on financial, operational performance and return on shareholders’ fund. Questions raised by the Minority Shareholder Watch Group (MSWG) prior to the AGM together with feedback from Management were also shared with Shareholders during the AGM. The Chairman provided fair opportunity and time to all shareholders in exercising their rights to raise questions throughout the meeting. A media conference was held immediately after the 10th AGM virtually attended by the Chairman, Group CEO and CFO to update the media representatives on the resolutions passed and answered questions on matters related to the Group. Results of all resolutions passed at the 10th AGM were announced on the same day via Bursa LINK. Statement by the Board This Corporate Governance Overview Statement is made in accordance with the resolution of the Board of Directors dated 21 March 2022. On behalf of the Board DATUK SYED HISHAM SYEDWAZIR Chairman WHO WE ARE STATEMENT & DISCUSSION BY OUR LEADERS HOWWE OPERATE MSM Malaysia Holdings Berhad ANNUAL INTEGRATED REPORT 2021 228

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