MSM Malaysia Holdings Berhad Annual Report 2020

An online version of the complete Annual Report is made available on MSM’s corporate website for download. Our share registrar will ensure that the printed copy reaches shareholders within four (4) days after receiving the request form. • CorporateWebsite The Company’s corporate website has become a key communication channel to reach its shareholders and the general public. Financial results, Annual Reports, Bursa Malaysia announcements, corporate presentations and other information on the Company are published on the Company’s corporate website. The presentation slides for research analyst briefings and press releases are also made available to the public via Company’s corporate website, www.msmsugar.com . • Conduct of General Meeting The Company’s Annual General Meeting (“AGM”), is the primary platform for communication with the widest range of shareholders. The Chairman, at the commencement of a general meeting, informs Shareholders of their right to vote. The Board considers the use of electronic voting for polling to facilitate greater shareholders’ participation, taking into consideration its availability, reliability, applicability, cost and efficiency. MSM shall appoint a poll Administrator to handle the polling process and Independent Scrutineers to verify the results of the poll. Due to the pandemic COVID-19, the 9 th AGM of the Company held on 17 June 2020 was conducted virtually via LUMI platform. The Chairman of the Board chaired the meeting in an orderly manner and the Shareholders/Proxies are allowed to pose their questions in the LUMI platform. All Directors were present to the 9th AGM to respond to the questions raised by the Shareholders/Proxies. The GCEO presented the Company’s operational and financial performance for the financial year under review. The presentation covered salient points on financial, operational performance and return on Shareholders’ fund. Questions raised by the Minority Shareholder Watch Group (“MSWG”) prior to the AGM together with feedback from Management were also shared with Shareholders during the AGM. The Chairman provided fair opportunity and time to all shareholders in exercising their rights to raise questions throughout the meeting. A media conference was held immediately after the 9 th AGM virtually by the Chairman, GCEO and CFO to update the media representatives on the resolutions passed and answered questions on matters related to the Group. Results of all resolutions passed at the 9 th AGM were announced on the same day via Bursa LINK. Statement by the Board This Corporate Governance Overview Statement is made in accordance with the resolution of the Board of Directors dated 25 March 2021. On behalf of the Board DATUK SYED HISHAM SYEDWAZIR Chairman MSM MALAYSIA HOLDINGS BERHAD Annual Repor t 2020 91 SUSTAINABILITY REPORT EFFECTIVE LEADERSHIP CORPORATE GOVERNANCE FINANCIAL STATEMENTS ADDITIONAL INFORMATION DETAILS OF THE ANNUAL GENERAL MEETING