MSM Malaysia Holdings Berhad Annual Report 2020

17 June 2021 Notes: 1. P recautionary measures against Coronavirus disease 2019 (COVID-19) pandemic (a) H aving regard to the well-being and the safety of our Shareholders, the Company will conduct its forthcoming 10 th AGM entirely on a fully virtual basis through live streaming and online remote voting from the broadcast venue. Please follow the procedures provided in the Administrative Details for the 10 th AGM in order to register, participate and vote remotely via LUMI AGM facilities. (b) W ith LUMI AGM facilities, a Shareholder may exercise his/her right to participate (including to pose questions to the Chairman/Board/Management of the Company) and vote at the 10 th AGM, at the comfort of their home. (c) T he broadcast venue of the 10 th AGM is to inform Shareholders where the live streaming would be conducted from and is strictly for the purpose of complying with Section 327(2) of the Companies Act, 2016 (CA 2016) which requires the Chairman of the meeting to be present at the main venue of the meeting (broadcast venue). (d) N o Shareholders/Proxy(ies)/Corporate Representatives from the public will be physically present or will be allowed admittance at the broadcast venue on the day of the 10 th AGM. Therefore, Shareholders are strongly advised to participate and vote remotely via LUMI AGM facilities. (e) D ue to the constant evolving situation of the COVID-19 pandemic and the enforcement of the Movement Control Order in Malaysia, the Company will have to observe the guideline or new procedures as may be issued by the Government from time to time, which may affect the arrangement of the 10 th AGM. Kindly check the Company’s website or announcements for the latest updates (if any) in relation to the 10 th AGM. 2. Proxy (a) Shareholders who are unable to participate in the 10 th AGM may appoint Proxy(ies) to vote on their behalf. Where a Shareholder appoints two (2) Proxies, each Proxy appointed shall represent a minimum of one hundred (100) shares and the appointment of such Proxies shall not be valid unless the Shareholder specifies the proportion of his/her shareholding to be represented by each of such Proxy. Independent Scrutineer will be present to verify that the voting is conducted properly and fairly. (b) T he instrument appointing a proxy shall be in writing under the hands of the appointor or of his attorney duly authorised in writing or if the appointor is a corporation either under its common seal, or the hand of its officer or its duly authorised attorney. An instrument appointing a proxy to vote at a meeting shall be deemed to include the power to demand or join in demanding a poll on behalf of the appointor. (c) T he appointment of Proxy may be made in a hardcopy form or by electronic means as follows: In Hardcopy Form T he Proxy Form shall be deposited at the office of the Share Registrar of the Company at Boardroom Share Registrars Sdn Bhd, Ground Floor or 11 th Floor, Menara Symphony, No 5, Jalan Prof. Khoo Kay Kim, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later than Wednesday, 16 June 2021 at 11.00 a.m., and in default the Proxy Form shall not be treated as valid. By Electronic Means The Proxy Form may be submitted: a) t o the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd via e-mail to bsr.helpdesk@boardroomlimited.com , no later than Wednesday, 16 June 2021 at 11.00 a.m. or b) v ia electronic means (“E-PROXY LODGEMENT”) no later than Wednesday, 16 June 2021 at 11.00 a.m. (please refer to the Annexure to the Proxy Form for further information on submission via e-Proxy). 3. C orporate Shareholders, Authorised Nominees and Exempt Authorised Nominees F or Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees who wish to participate and vote remotely via LUMI AGM facilities at the 10 th AGM of the Company, please refer to the procedures in item 2 of the Administrative Details for the 10 th AGM. 4. Shareholders entitled to participate and vote F or purposes of determining a Shareholder who shall be entitled to participate and vote at the 10 th AGM of the Company, the Company shall be requesting from Bursa Malaysia Depository Sdn. Bhd., in accordance with Clause 63 of the Company’s Constitution and Section 34(1) of Securities Industry (Central Depositories) Act 1991 (SICDA), to issue a General Meeting Record of Depositors as at 10 June 2021. Only a depositor whose name appears on the General Meeting Record of Depositors as at 10 June 2021 shall be entitled to participate and vote at the 10 th AGM or appoint a Proxy(ies) to participate and vote on such depositor’s behalf. 5. R equest for remote participation user ID and password T he registration for remote participation will be open from 11.00 a.m. Tuesday, 27 April 2021 up to 11.00 a.m. Wednesday, 16 June 2021. Please follow the procedures provided in the Administrative Details for the 10 th AGM in order to participate in the 10 th AGM remotely via LUMI AGM facilities. 6. Voting P ursuant to Paragraph 8.29A(1) of the Listing Requirements, all resolutions set out in the Notice of the 10 th AGM of the Company will be put to vote by poll. Poll Administrator will be appointed to conduct the poll via e-voting process and Independent Scrutineers will be appointed to verify the poll results. S hareholders can proceed to vote on the resolutions and submit their votes at any time from the commencement of the 10 th AGM at 11.00 a.m. until a time when the Chairman of the meeting announces the completion of the voting session. Upon completion of the voting session for the 10 th AGM, the Independent Scrutineers will verify and announce the poll results followed by the Chairman of the meeting’s declaration whether the resolutions are duly passed. SHARE REGISTRAR Boardroom Share Registrars Sdn Bhd 11 th Floor, Menara Symphony No 5, Jalan Prof. Khoo Kay Kim Seksyen 13, 46200 Petaling Jaya Selangor Darul Ehsan, Malaysia please fold here to seal please fold here to seal Stamp